The TGIF Bylaws have been updated as of September 2012. You can download a pdf of the latest version here or read the bylaws below.
BYLAWS OF THE GREEN INITIATIVE FUND
The Green Initiative Fund (TGIF) provides funding for projects that reduce UC Berkeley's negative impact on the environment and make UC Berkeley more sustainable. TGIF will allocate funds to projects that promote sustainable modes of transportation, increase energy and water efficiency, restore habitat, promote environmental and food justice, and reduce the amount of waste created by UC Berkeley. Portions of the fund also support education and behavior changes initiatives, student aid (via return to aid), and internships. TGIF is supported by student fees and administered through a student-majority committee and a program coordinator.
ARTICLE 1 – GRANT MAKING COMMITTEE
SECTION 1.1 – POWERS AND VOTING
The TGIF Committee has authority over TGIF. A simple majority of the Committee’s full membership is required to make funding and any other official decisions, except as provided for elsewhere in these bylaws. Apart from his/her normal function as a part of this committee, a member has no individual authority.
SECTION 1.2 – DUTIES OF GRANT MAKING COMMITTEE
The TGIF Committee is the decision-making body for The Green Initiative Fund. The committee chooses which projects receive funding, approves changes to grant awards, and guides the general direction of TGIF. The TGIF Committee also employs, discharges, supervises, and prescribes the duties of all staff and interns of The Green Initiative Fund.
It shall be the duty of the voting Committee members to:
It shall be the duty of the non-voting Committee members to:
SECTION 1.3 – MEMBER NUMBER & REPRESENTATION
The TGIF Committee shall consist of four students and three non-students, as follows:
The campus Director of Sustainability, the Assistant Director of Green Buildings, a member of the Committee on Student Fees, a representative of the ASUC Senate, shall attend Committee meetings as non-voting Members, and the Committee shall invite experts/guests to provide information and expertise as needed.
SECTION 1.4 – OFFICERS
The TGIF Committee shall have two officers, a Chair and a Vice Chair. The Chair shall preside at all meetings of the TGIF Committee, acting as facilitator and holding meetings to the agenda in a timely fashion. The Chair shall also coordinate and approve meeting agendas with the TGIF Coordinator (described in Article 2). The Chair must be a Student member of the TGIF Committee.
The Vice Chair will assist the Chair with his or her duties. In the absence of the Chair, the Vice Chair shall assume all duties of the Chair. The Vice Chair may be a Student, Faculty, or Staff member of the TGIF Committee.
At the beginning of each term of office, the TGIF Committee will take nominations and volunteers for Chair and Vice Chair. Candidates for Chair will be selected first, by majority vote of the Committee. After the Chair has been selected, the Committee shall select the Vice Chair by majority vote. Defeated candidates for Chair are eligible to run for Vice Chair, and candidates for both positions are eligible to vote in these elections.
The Chair and Vice Chair shall hold office for one year; though with committee approval a Chair or Vice Chair can serve another term.
SECTION 1.5 – TERMS OF OFFICE
Each member of the TGIF Committee shall be appointed for one year. The Graduating seniors may choose to end their term in May at the close of the spring semester. The TGIF Committee must meet at the beginning of the fall semester to select the Student-at-Large Representative from a pool of applicants. Committee members may serve no more than two consecutive terms but the total number of terms they may serve is not limited. The TGIF Coordinator will contact the appointing representative bodies for Committee member nominations in August.
SECTION 1.6 – MEMBER QUALIFICATIONS
All Student members of the TGIF Committee must be registered (full or part-time) UC Berkeley students during their term of office. The Student-at-Large applicants may only be undergraduate students. Students graduating at the end of the spring semester or a subsequent summer session are still eligible for committee membership, even though their student status may technically expire before the end of summer. Staff members of the TGIF Committee must be currently employed by UC Berkeley; faculty may be currently employed or emeritus.
SECTION 1.7 – MEMBER REPLACEMENT
A Committee member may be removed by unanimous vote of the other Committee members for unjustifiable absence, conflict of interest, or other appropriate reasons. In the event that a Committee member is removed or resigns, the original appointing body will select a replacement. The new Committee member will serve the remainder of the original member’s term.
SECTION 1.8 – CONFLICT OF INTEREST
The TGIF Committee shall conduct itself in such a way that conflicts of interest are minimized and all potential conflicts of interest are made public.
For example, each Committee member must make public all campus groups and organizations of which he or she is a member. Where appropriate, the Committee member should recuse himself or herself from voting on grant allocations for projects proposed by such groups. For such votes, the “full Committee membership” as defined for voting majority purposes shall be decreased to account for the Committee member's recusal.
ARTICLE 2 – TGIF COORDINATOR
SECTION 2.1 – DUTIES OF THE TGIF COORDINATOR
There will be one staff position 80% FTE [Full-Time Employee] referred to as the TGIF Coordinator. The TGIF Coordinator works under the direction of the TGIF Committee and exists to meet the needs of the Committee. The TGIF Coordinator reports to the Executive Director of the ASUC Auxiliary and the Director of the LEAD Center.
The function of the TGIF Coordinator is to:
Budget & Administration
SECTION 2.2 – HIRING THE GRANT COORDINATOR
The TGIF Coordinator will be hired via open recruitment. Candidates must understand and agree to comply with all of TGIF’s Bylaws and supporting documents. The TGIF Committee must approve the selected Coordinator candidate and participate in regular performance evaluations. The Committee may recommend that the Executive Director of the ASUC Auxiliary dismiss the Coordinator in response to poor performance. Only the Executive Director of the ASUC Auxiliary has the authority to dismiss the TGIF Coordinator.
SECTION 2.3 – SALARY OF THE GRANT COORDINATOR
Funds for the TGIF Coordinator’s compensation (salary and benefits) are allocated annually from the TGIF budget before the amount available to be allocated for projects is calculated. The amount of the TGIF Coordinator’s compensation will be commensurate with the level appropriate to the responsibilities of the position.
SECTION 2.4 – OPERATIONAL BUDGET FOR THE GRANT COORDINATOR
The TGIF Coordinator may submit an annual budget request to the TGIF Committee for funds to be used for operational expenses incurred by the Coordinator in the performance if his or her duties.
ARTICLE 3 – ALLOCATION OF FUNDS & PROJECT SELECTION
SECTION 3.1 – ALLOCATION OF FUNDS BY THE GRANT MAKING COMMITTEE
As noted in Section 1.1, the TGIF Committee shall decide the allocate funds to submitted projects by a simple majority vote of the full Committee membership. The Committee may elect to fund only a portion of a proposal.
The TGIF Committee shall award a total of $20,000 each fall in the form of $500-2,000 Mini-Grants. Applicants will be given two opportunities to apply, unless all $20,000 is awarded by the first application deadline. Mini-Grant recipients will be announced within three weeks past the deadline.
The TGIF Committee shall award additional grants of $2,000 or greater each spring. The TGIF Committee and Coordinator will determine the total amount each spring, based on the amount of student fees received for that year. Applicants will first submit an abstract in January or February and selected applicants will be invited by the TGIF Committee to submit Final Applications in April. Grant Recipients will be announced in May.
SECTION 3.2 – SET-ASIDE FOR PROJECTS WITH STRONG STUDENT COMPONENT
At least 20% of the funds dispersed by the TGIF Committee for projects each year shall be allocated to projects with direct student involvement. Such projects include, but are not limited to: internships, initiatives which include students in their oversight bodies, student research-related expenses, and projects proposed by students.
SECTION 3.3 – GENERAL REQUIREMENTS FOR PROPOSED PROJECTS
All projects to be considered for TGIF funding must meet the following criteria:
SECTION 3.4 – PROJECT PROPOSALS WHICH MUST BE REQUESTED AS LOANS
Many projects may result in cost savings or revenues to the person or group submitting the project proposal to the TGIF Committee. Where reasonable and at its discretion, the Committee may require that all or part of the project funding be dispersed as a loan (instead of a grant) to be repaid to TGIF over a reasonable time period. This time period will be negotiated by the TGIF Committee and the person or group proposing the project, before funds are awarded. In exceptional cases, the Committee also has the authority to negotiate that a portion of all subsequent revenues (after the loan has been repaid) shall go into the TGIF.
Portions of such funding awards used to pay student interns do not need to be repaid to TGIF.
SECTION 3.5 – PREFERENCES FOR PROPOSED PROJECTS
The TGIF Committee shall give preference and priority to project proposals that also meet the following criteria in this section. However, meeting these criteria is not required for projects to be considered for TGIF funding.
SECTION 3.5 – ADDITIONAL PROJECT CRITERIA AT DISCRETION OF COMMITTEE
The TGIF Committee may determine additional requirements or preferences for each year’s funding cycle, provided that these additional criteria are:
ARTICLE 5 – ACCOUNTABILITY, RECORDS AND REPORTS
SECTION 5.1 – TGIF’S ACCOUNTABILITY TO THE STUDENT BODY
TGIF shall be accountable to the student body and therefore shall:
SECTION 5.2 – ACCOUNTABILITY OF PROJECTS
SECTION 5.3 – RECORDS AND REPORTS
TGIF must keep on record:
ARTICLE 6 – AMENDMENT OF BYLAWS
A two-thirds (2/3) vote by the voting members of the existing TGIF Committee may amend, create, or repeal portions of these Bylaws, unless doing so would materially and adversely affect the mission of TGIF.
TGIF Bylaws Version 21
Updated September 2012