SECTION 5.1 – TGIF’S ACCOUNTABILITY TO THE STUDENT BODY
TGIF shall be accountable to the student body and therefore shall:
- Make all its records available to the public via TGIF’s website and Annual Report to the Student Fee Referendum Committee (SFRC).
- Issue a TGIF Annual Report of its activities to the ASUC Senate, the Graduate Assembly, the Executive Director of the ASUC Student Union, the Committee member appointing bodies, and the public.
SECTION 5.2 – ACCOUNTABILITY OF PROJECTS
- All projects funded by TGIF shall submit project updates to TGIF’s Manager and a project poster during the project’s progress. All projects will also submit a final report upon completion of the project. The final report must include a budget detailing the spending of all funds and answer the questions stated in the “Final Report Guidelines.”
- Upon review of the Final Report, TGIF’s Manager shall judge whether the funds were spent within the scope of the project. If the Manager feels the funds were spent outside of the project scope, the Manager may recommend that TGIF’s Committee require the return of some or the entire grant funds to TGIF.
- Projects who consistently fail to submit the required documentation by the set deadlines may be required to return funds to TGIF and will not be eligible to apply for and receive future funds from TGIF. TGIF’s Committee also may require such projects to complete additional reporting processes.
SECTION 5.3 – RECORDS AND REPORTS
TGIF must keep on record:
- Minutes of all meetings of TGIF’s Committee indicating the time and place of holding such meetings, the names of those present, and the proceedings thereof.
- Adequate and correct books and records of account, including accounts of its propertiesand business transactions and accounts of its assets, receipts, disbursements, gains and losses.
- All abstract submissions and grant applications received each year.
- Records of projects selected each year and the funds allocated to each.
- Updates, posters, and reports submitted by TGIF funded projects and all annual reports received from projects with ongoing benefits.
- Copies of all annual reports which TGIF has issued to the ASUC Senate, the Graduate Assembly, the Executive Director of the ASUC Student Union, the Committee member appointing bodies, and the Student Fee Referendum Committee (SFRC).